Appear as a Delegation

Before you request to appear before Council, you may wish to discuss your concerns with a member of Township staff/and a Councillor. If your issue cannot be resolved in this manner, staff can then advise you of the next steps to address your concerns.

If you wish to address Council as a delegation, you must submit a request to the Clerk in writing on or before 4:30 p.m. the Wednesday preceding the regular meeting. For more information, please contact the Clerk-Administrator or Deputy Clerk.

Delegations are heard near the beginning of the Council meeting. The Mayor will invite you, as a delegate, to stand before Council to make your presentation. You should be aware that you will be required to speak loud enough for those in the audience to hear you during your presentation.

The Mayor and Councillor may be addressed by their title and last name. For example, “Mayor Smith” or “Councillor Blue” is acceptable.

• Delegations shall be no longer than 10 minutes in length
• A maximum of two (2) persons from one delegation/organization may present to Council
• Only two (2) delegations per Council meeting will be scheduled
• Delegates are required to submit presentation material prior to the meeting, no new information will be presented to Council during the presentation

Delegations may be heard at a Council meeting. A delegation at Council shall speak for no more than ten minutes. If there are numerous delegates wishing to address an issue, the Clerk-Administrator will encourage them to select one spokesperson to present their view within the allotted time frame.

Please submit a copy of your presentation with your request to be a delegate to the Clerk-Administrator by 4:30 p.m. the Friday preceding the regular meeting. Your written material provides members of Council and staff a better understanding of your concerns and recommendations. You should be aware that all written material become public as they are distributed to the members of Council, as well as staff and the media. If you are reading your presentation, please provide a copy to the Clerk-Administrator.

As a delegation, you should not speak disrespectfully of any person, use offensive words, speak of any subject other than the subject for which you have received approval, disobey any decision of the Mayor, or enter into cross debate with other delegations, staff, or Councillors.

Any person may choose to notify the Clerk-Administrator that he/she will be in attendance for the sole purpose of answering questions from Council members, but not to speak to the matter. If so, his/her name will be listed as a delegation but noting that his/her appearance is only to answer questions.

For more information, please view our Procedural By-law or contact the Clerk-Administrator.