Role of the Clerk’s Department
The Clerk’s Department and staff provide corporate, customer and statutory services to the public, other departments, and external agencies and organizations. A few of the key activities include, but are not limited to:
- To operate the Clerk’s Office in accordance with the statutory requirements of the Municipal Act, Planning Act, and other related statutes, as well as directions from Council
- To provide legislative support to Council and Committees
- To prepare Agendas, Minutes, By-laws, Policies, Agreements, and related corporate documents
- To commission documents
- To record Council and Committee proceedings and maintain the official records of the Municipality
- To respond to requests for access to municipal records received under the Municipal Freedom of Information and Protection of Privacy Act
- To conduct municipal and school board elections
- To provide lottery licensing
- To provide secretarial services and administrative support to committees and ad-hoc committees as determined by Council
- To serve as a general information office with respect to a broad range of inquiries from the public
Commissioner of Oaths services are offered at the Township Office. While appointments are not necessary, we recommend you contact the office at 705-636-5941 in order to ensure a Commissioner of Oaths is available, as well as to confirm your document can be commissioned by the Township.
All parties must present and provide original government issued photo identification (e.g. valid Driver’s Licence). All parties will be required to swear an oath of truth in front of the Commissioner of Oaths.
The Township does not have a Notary Public on staff.
The Commissioner of Oaths reserves the right to refuse commissioning services for any document.
The fee is $10 for the first document, and $5 for any additional document.
The Clerk is authorized to issue Lottery Licences on behalf of and under the regulations of the Alcohol and Gaming Commission of Ontario (ACGO). For information on how you can obtain a Lottery Licence, please contact the Clerk-Administrator
Lottery Licence applications and guides can be found under Permits, Licenses, and Application
Freedom of Information
What is MFIPPA?
The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) applies to all local government organizations, including municipalities, school boards, public utilities, transit and police commissions, fire departments, conservation authorities, boards of health and other local boards. There are separate Acts that apply specifically to Provincial Ministries, agencies and Federal Government institutions.
MFIPPA came into effect January 1, 1991 and required municipal institutions to protect the privacy of an individual’s personal information existing in government records. The Act creates a privacy protection scheme, which the government must follow to protect an individual’s right to privacy. The scheme includes rules regarding the collection, use, disclosure and disposal of personal information in the custody and control of a municipality.
For more information, see the Municipal Freedom of Information and Protection of Privacy Act or contact the Township's Freedom of Information Coordinator at 705-636-5941.